FAQ

 

Questions and Answers

What is the primary capability of the e-risk assessment methodology?

e-risk has the capability to help you build and deploy your own methodologies, including linking data resulting from your current management processes. In a nutshell e-risk can adapt almost any risk assessment methodology. The system is a completely clean primary database that once installed can be adapted to the specific organization’s needs and methodology used. A ‘Form Wizard’ helps to create and edit new data forms and by using the ‘Form Wizard’ it is possible to fully manage the various fields that describe the risk and its related components.

How is risk defined within the e-risk processes?

There is flexibility in terms of how to define risks and the links between risk elements. Thanks to the Wizard Form it is possible to create your own definition (form), for example, the process by which it possible to introduce information with regard to the identified risks.

Do all users have access to all the features of e-risk?

No. Access to each menu of possible risks defined and the permissions to make changes should be set by the systems administrator. The administrator will assign roles and determine who in the organisation will have access to which modules.

Is there a possibility to create our own reports in e-risk?

The ability to create new reports is available through the editing options report ‘Create reports’. However, to modify existing software this would require a basic knowledge of SQL databases and one or other of programming languages: Pascal, Basic, C + + or Java.

Can more than one person use the e-risk portal at the same?

E-risk has been created for Group work. All users in the same network would be working on a single database located on a server. This ensures that all information is stored in one place and the most up-to-date database of risks managed is always available.

How do I know that the risks involved at a particular time require assessment or approval?

The first tab, which appears when you log in to the system, is the Prompts tab. Here you will find all the steps you should follow along with the description and the deadline by which to accomplish the assessment or approval of the task. As a result, it is not necessary to manually search the database. In addition, users can receive email reminders of upcoming monitoring obligations.

Where can I plan my tasks for the next month?

The Schedule tab allows you to view tasks that are waiting for your attention in a given month. This will show only the activities assigned to the approved person. You can also review historical data within the system.

Does the programme contain a collective library of organizational, risk and control mechanisms?

Yes – it is in the Risk tab. It allows an overview of the elements added to the database, as well as its contribution. In this tab you can change any property of the risk element, which will result in corresponding changes on other places where the featured item is connected. It is a very useful facility enabling you to avoid having to make changes to the elements present in other places.

How quickly can we enter the connection of slaves and the parent?

This can be done in the Relations tab. Select the parent element to which you want to attach the child elements (e.g., organizational unit, which will be a connected risk), and then uncheck the boxes with the appropriate elements to be connected. This is far more effective than having to connect the individual elements.

What are the possibilities of analysing the data collected in the database?

The Risk Analysis tab is the place where you can generate different types of data distributions. Using the wizard, the user selects the elements that want to analyse. The end result can be achieved in three ways:
◦ Data set forth in the table in the form of a MS Excel spreadsheet.
◦ Chart, appearing in three types: bar, line, and area which can be saved as a graphic file.
◦ Matrix, usually a statement of the probability of risk and its effect.

Is it possible to report on the risks assessed by the users?

Yes. To do this, go to the Reports tab and look for the list of available reports. Select the start and end dates of the report you require. You can export the statement in various forms, including PDF, JPEG , RTF and HTML and send it as an email attachment directly to the recipient.

I get bored with the layout of e -risk. Can I change the layout?

Yes, the tab My profile has a choice of 22 screens.

Where can I change my password?

The My Profile tab allows you to change your password.

Is it possible to get a list of shared users and change their data?

Data is available for all users in the User Accounts menu. Changes to the information contained therein can only be made by an authorised user, such as the system administrator or other approved user

Is it possible to assign different users different levels of authority?

On the Role permissions database the administrator can define different user roles. This would include access to the various modules of the programme, as well as the ability to include evaluation and acceptance of risks, or to add, edit and delete users. After defining the roles changes must be assigned to users using the User Accounts tab.

Is it possible to edit fields located in different forms?

The Form Wizard tab provides this possibility. It allows you to add, edit and delete forms. But proceed with caution, because inappropriate changes can seriously disrupt the system.


 Does the programme have the capability to introduce quantitative data conversion schemes?

e-risk provides such a possibility in the Script Editor tab. The detailed process of creating and using scripts located in the editor can be found in the tab described.

Can I choose the information I want to appear in the prompts?

The Prompts Tab Editor allows you to modify the scope of information to be displayed to users.

Where can I find the other settings?

The Settings tab contains all of the other settings, which may not have been mentioned above. Amongst the others are E-mail settings, and programme registration information.